Executive Director for the West Palm Beach Library Foundation
(if emailing your resume please submit a cover email with it)

The Executive Director is responsible for formulating, implementing and directing the fundraising strategies for the West Palm Beach Library Foundation. In partnership with the Board, Library Director and staff, the Executive Director of the West Palm Beach Library Foundation, an independent 501(c)3 non-profit organization supporting programs, services and technology of the Mandel Public Library of West Palm Beach, is responsible for the creation and implementation of all fundraising strategies including: major gifts, planned giving, foundation/corporate cultivation, grant proposals, fundraising events, planned gifts and direct mail. While managing the operations of the Foundation and supporting the Board of Directors, the Executive Director works with the Board to build and sustain an endowment fund.

ESSENTIAL JOB FUNCTIONS

FUND DEVELOPMENT
All fund development activities are carried out with the Foundation's Board, staff and volunteers and in collaboration with the Library's staff.
 Seek and acquire funding to support the Foundation so that resources are sufficient to ensure the financial health of the Foundation.
 Cultivate current relationships with donors and sponsors and forge new relationships with prospective donors and sponsors, whether individuals, corporations, organizations or foundations.
 Solicit and obtain gifts and grants, especially for collections, projects, programs, and services of the Library.
 Define target projects, identify potential grant opportunities and implement all appropriate procedures to apply for grants within defined deadlines.

STRATEGIC PLANNING
• Support the implementation of the Foundation's Five Year Strategic Plan (Priorities: Increase Awareness, Increase Collaboration, Enhance Fundraising, Fiscal Management).
• Monitor, evaluate and report the results of new strategic initiatives.
• Working with the Board, create a Five Year Strategic Plan.

FINANCIAL AND ADMINISTRATIVE
The Executive Director ensures that all policies and procedures are in place and adhered to and that all activities related to the operation of a 501c3 organization are implemented in a timely, efficient and effective manner.
• Prepare annual operating and program budgets.
 Negotiate and manage all contracts.
 Meet all federal, state and local legal requirements of the Foundation.
 Maintain strict confidence relating to donors and files of the Foundation.
 Supervise Foundation staff and volunteers.
 In conjunction with the Board of Directors establish a strategic plan and annual goals for the Foundation.
 Generate consistent, effective communications to the Board of Directors, public and the Library staff.
 Actively serve as the primary spokesperson for the Foundation to the community.
 Oversee the maintenance of accurate financial and donor records and ensure that all information and processing related to donors and donor history is kept up to date.
 Maintain donor and potential donor data base of individuals, corporations, organizations and private foundations.
 Oversee grants from various funders so that fiscal and other reporting requirements related to all grants are fulfilled.
 Oversee all accounting functions including those necessary for auditing, budgeting, financial analysis, and payroll in accordance with generally accepted accounting principles.
 Assist in development of policies and procedures and implement policies and procedures established by the Board of Directors.
 Prepare all fund development reports as requested and required.

BOARD OF DIRECTORS
 Report directly to the Chairman of the Board of Directors.
 Work closely with the Board of Directors and its committees.
 Work to sustain an engaged, effective, and informed Board and serve ex-officio on Board committees.
 Will fully engage the Board of Directors in fund development processes.
 Initiate appropriate fund development educational opportunities for Foundation Board of Directors staff that ensures that all receive training and support needed to be successful fundraisers.
 Assist in identifying and recruiting new Board members to create a diverse and effective group.
 Responsible for accurate processing, recording and reporting of all financial transactions of the Foundation.
 Monitor Foundation's investment accounts.

KNOWLEDGE, SKILLS, ABILITIES
In order to successfully perform duties of this position, applicant should have the following:
 Possess a Bachelor's degree with 5 or more years of progressively responsible and successful fundraising experience in a non-profit, academic, or government environment.
 Knowledge in fundraising techniques including planned giving and major gifts.
 Have track record of developing and sustaining strong benefactor relationships with organizations and individuals.
 Will have or secure working knowledge of Library programs and resources.
 Possess strong research and writing/communication skills, grant writing experience, organizational abilities including planning, delegating, program development and task facilitation, transparent and high integrity leadership and superior interpersonal skills.
 Ability to meet with potential donors, make presentations, and articulate Library program needs requiring various levels of funding support that are linked to the donors' philanthropic values.
 Be capable in use of current office technology, equipment, and software as it relates to the Foundation and the Library.
 Be responsible in maintaining strict confidence relating to donors and files of the Foundation.
 Hold a valid driver's license and insurable driving record.

COMPETENCIES
 Respond promptly to donors and Board Member's needs.
 Respond to requests for information and assistance and meets commitments.
 Ability to meet deadlines.
 Ability to carry out timely follow up on Foundation initiatives.
 Maintain confidentiality.
 Treat people with respect.
 Work with integrity and ethically.
 Uphold organizational values.
 Implement and follow policies and procedures.
 Leadership and organizational skills.
 React well under pressure and accepts responsibility.
 Extensive knowledge of Microsoft Office Suite word processing software and database software.
 Belief in the Foundation's mission and goals.
 Strong working knowledge of nonprofit operations.

About the Foundation
The Library Foundation's focus is to acquire and administer funds to enrich Library services and facilities not met by public funding and to endow the Mandel Public Library of West Palm Beach for future generations. The Foundation pursues this by seeking philanthropic support, providing conscientious stewardship of the assets in its care, encouraging community partnerships where appropriate, and by advocating on behalf of the Library's mission in our community.

About the Library
The Mandel Public Library of West Palm Beach welcomes close to 2,000 visitors daily and serves over 100,000 library card registered patrons. The Library meets the literacy and learning needs of the community with free access to books, eBooks, journals, research materials, online information and computers and an array of programs and services. Serving a diverse demographic, the Library provides early literacy programs, job search assistance, movies, music, author events, book clubs, story times, reading programs, information for small business owners, and homework help for students of all ages.

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